Team Assistant

What makes this a great opportunity?

This role offers a unique opportunity to work closely with the General Manager and the France Leadership Team in a dynamic and collaborative environment. As a Team Assistant, you will play a pivotal role in ensuring the smooth functioning of administrative and organizational processes while contributing to the success of Suntory Global Spirits in France. Your contributions will directly impact the efficiency and effectiveness of the leadership team.

Role Responsibilities

Key Responsibilities & Critical Success Measures

• Provide administrative and organizational support to the General Manager and France Leadership Team.
• Oversee facilities and office management, including the Paris office and coordination with third-party suppliers.
• Prepare travel reports and ensure controls.
• Manage onboarding of new employees, including IT setup, access, arrival agendas, and equipment provision.
• Organize and track internal events, training sessions, registrations, attendance, and reporting.
• Handle expense management for the GM’s corporate credit card and team-wide controls.
• Perform administrative tasks such as post office and telephone line management, courier services, documentation control, and archiving.
• Arrange travel and manage diaries for the Leadership Team, prioritizing schedules and meetings.
• Coordinate and organize meetings, events, and Townhalls, including planning, draft preparation, and follow-up.
• Filter phone calls and forward relevant ones to appropriate departments.
• Prepare documents and compile information for GM meetings.
• Monitor office expenses and manage supplies.

Behaviors

• Demonstrates analytical and structured thinking to make prioritization decisions on behalf of the General Manager.
• Proactively seeks improvements and solutions when faced with obstacles.
• Suggests and proposes improvements to optimize processes and workflows.
• Embodies Suntory Global Spirits' values of collaboration, innovation, and excellence.

Qualifications

Knowledge, Skills, and Experience

• 3-5 years of experience in similar assistant roles is required.
• Strong analytical and structured thinking to prioritize tasks effectively.
• Proactive mindset with a focus on continuous improvement and problem-solving.
• Ability to suggest and implement process optimizations.

Other Personal Skills

• Excellent organizational and multitasking abilities.
• Strong communication skills in both English and French.
• Experience in administrative support roles, preferably within a multinational environment.